Vendor Information

Vendor Info

Vendor Definitions

FARMERS
Persons who sell products they have grown themselves. This would include products such as fruits, vegetables, plants, flowers, honey, and meats. It may also include such items as jams, cider or salsa (providing the essential ingredients of these items were grown and harvested directly by the vendor). 

FOOD PROCESSORS
Persons who sell food products that they have personally prepared but did NOT grow or raise the ingredients themselves. This would include such items as baked goods, jams, sauces, wines, and beer. .

PREPARED FOOD VENDORS
Vendors offering freshly made foods, available for sale and consumption at the market or at home as a take-away item. 

ARTISAN CRAFTERS
Persons offering quality art and craft items made by them personally (Pre-made or “slightly altered” pre-made products do not qualify). All items are “juried” for appropriateness.

COMMUNITY GROUPS – NON PROFIT GROUPS
Groups seeking to provide information to the public about community based events and services. No selling or political campaigning. Fundraising is limited to the sale of raffle or community event tickets and must be preapproved by the Market management. 

MUSICIANS
Musicians are paid a stipend and “tip jars” and CD sales are permitted. 

NOTE:
The determination of the Market management as to a Vendor type or status is final.

Licenses & Permits that may be required to sell your products

Washington State
Business License & UBI #

Spokane Regional Health District
Food Handlers Permit

Multi Temp Food Event Permit

Temp Food Event Permit
Identified on the Master Business License

WSDA
Washington State Department of Agriculture :

Food Processor License

Nursery Dealer Designation on Master Business License

Organic Certificate

Honey Bee Hive Registration

Poultry Processing License

Egg Handler Dealer Designation on Master Business License

Milk Producers License

Milk Processors License

Registered Scale
Identified on the Master Business License

WSLCB
Washington State Liquor and Cannabis Board:

Liquor License and Cannabis Farmers Market Endorsement

Rules & Regulations

Spokane Valley Farmers Market

2019 Rules

The SVFM rules are in place to ensure that the community receives the highest quality products grown or produced by local farmers, artisans and to set market guidelines for market activities. The SVFM is not intended to be a forum for religious or political views and agendas.

 

  1. Vendor Qualifications. Farmers and Hand Crafters: These vendors should grow, produce or wild craft the products sold at market or resell according to the WFSMA criteria for resellers. Some of these qualifications are:
    1. Grown in Washington, pre-approved by the board of directors, labeled accordingly.
    2. Under this qualification, products from U-pick operations, warehouses, gleaning, etc. are prohibited.
    3. Wild crafted (wild harvest) items such as huckleberries and mushrooms are allowed.
    4. Also, under this qualification, crafts must be manufactured by the seller with their own hands.
    5. Commercial, second hand or imported items are not allowed to be sold in these booths.
  2. Rotating ‘Flea’ Vendors: Recognizing that local community members come in many forms, in the 2019 season there will be booths designated to ‘flea’ type vendors on a rotating basis.
    1. These vendors may have items that are second hand such as books, toys, games, clothes, etc.
    2. Network marketing vendor prohibited.
    3. Services such as an independent sales consultant or a locally owned business service that may want to build a client base among local community members.
    4. Booth and items must be clean, appropriate, nicely presented and are subject to market approval.
    5. No sales, marketing, or networking may occur outside of booth space during market hours.
  3. Musicians: The music at the market is intended to provide entertaining and enjoyable diverse background music for the customers and vendors.
    1. Musicians must fill out an application and submit a demo cd for review. The market will provide a canopy over the stage area.
    2. Musician must have their own outdoor extension cords. There is no electrical fee.
    3. Musicians will be paid $100 per full market day, ready when the market opens for business.
      1. Musicians must report daily tips, so SVFM can help set expectations for new performers.
    4. Concessionaires or Food Trucks: These vendors offer freshly made food available for sale and immediate consumption on site. These vendors are required to carry all necessary permits and licenses. Concessions vendors must fill out an application.
    5. Market Time: the 2019 SVFM will run every Friday from June 7 – September 13 from 5 – 8pm
      1. SVFM hours will vary with sunset.
      2. Vendors may set up no earlier than 3:00 pm.
      3. Vendors should be in place and their vehicles must be out of the market by 4:15 pm.
      4. Tear down begins no earlier than market closing time.
      5. If a vendor sells out prior to the end of the market day, the vendor booth must stay intact until closing.
      6. Vendors should also consider the needs of customers by parking further away.
    6. Booth Space: Booth fees entitle vendor to a 10’x10’ booth space; a limited number of larger spaces are available upon request and at an additional fee per addition and season. Booths will be identified with a sign bearing the vendor’s business name. Booths shall be kept clean and orderly during market hours. Vendors are responsible to clean up assigned space (including removing incidental trash) during normal period of market operations, including setup and tear down, must have their own canopies or umbrellas securely and safely anchored with at least 25lbs of weight on each leg of the canopy, from the time it is step up to the time it is taken down. Booth locations are made weekly at the discretion of the market manager. However, a reasonable attempt will be made to ensure that booth locations remain consistent throughout the season.
    7. Pricing: Pricing of goods is up to the vendor but pricing below cost, resulting in the undercutting of other vendors is not allowed. Pricing complaints will be subject to board review. All vendors must report daily sales on provided forms.
    8. Conduct: The market strives to create a comfortable, family friendly atmosphere for all who attend. All vendors and their representatives are expected to conduct themselves in a professional, courteous and peaceable manner with customers and other vendors. Vulgar, aggressive or inappropriate language is prohibited. This market is not a forum for religious or political activities. No smoking or vaping is allowed on the market site or within 25 feet of site entrances. Customers who have legitimate complaints about the quality of the product, should be given a full refund or replacement by the vendor if requested. Vendor grievances should be referred to the onsite market manager and if necessary they will be brought to the governing board for resolution.
    9. Vendor Approval Process: The governing board of the market will review and approve vendor applications on a rolling basis. Vendors will be approved based on the market rules and goals, and to make sure that there is a diverse and quality line up of products and crafts at our market. Please send in your application ASAP to be considered for the 2019 season. Vendors will be notified accordingly upon approval.
    10. Fees: Fees are based on a 10’x10’ booth space.
      1. All rates are $20 per day, or $18 per market if paid in full prior to January 31, 2019.
      2. Special booth space is available upon request for an additional fee that covers the entire season;
        1. Double space is double the amount of markets desired.
        2. Corner space is available and will go to those who commit to the most markets.
  • Electric service, if available, is $50
  1. Space with a parking space is $100 one time for markets signed up for prior to January 31, 2019.
  1. Cancellation: The market manager must be notified of cancellations by no later than 8:00 am on Monday of the same week. If notice of cancellation has not been received AND confirmed by such time, a written warning will be sent to the vendor the second time such an occurrence takes place a written warning as well as a $25 fee will be assessed to the vendor and the vendor will not be allowed to sell at the market until the fee has been paid. A third occurrence will be grounds for removal from participation in the market. No refunds will be given when a vendor is removed due to a rule’s violation.
  2. Inclement Weather: The market will be canceled at the discretion of the market manager and/or governing board. In the case of inclement weather prior to the opening of the market, the market manager will call all vendors to notify them of cancellation and musicians will not be entitled to payment. In the case of possible inclement weather or warnings, vendors should still arrive at the market as normally scheduled. Otherwise, the market will run normally, weather permitting. Please remember that vendor and musician presence help build customer loyalty to the market. Arriving as planned is a courtesy to your fellow vendors and market staff and prohibits last-minute gaps in the market lineup. However, if weather or other unforeseen circumstances cause a disruption, musicians will be paid $25 per hour for each hour or any part of an hour in which they perform.
  3. Compliance: The vendor is solely responsible for compliance with all applicable rules and regulations governing the growing, production and marketing of their goods. The vendor is asked to provide the market with a copy of any necessary permits.
  4. Insurance: Vendors shall make a bona fide attempt to have their insurance company name Spokane Valley Farmers’ Market / JAKT Foundation as an additional insured on their policy. Vendors accept responsibility for damage caused by their canopy, regardless of whether market anchoring guidelines are met. Please safely secure your canopies. Spokane Valley winds often reach 15+ miles per hour or more. SVFM is a tax-exempt non-profit entity governed by a board of directors. The current advisory board is comprised of two Spokane Valley neighborhood representatives, two corporate sponsor representatives and two vendor representatives. More advisory board positions may be added. SVFM is a member of the Washington State Farmers’ Market Association and its associated affiliations.
Vendor Application & Fees

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